Board Meeting Minutes

Board Meeting
January 23, 2012

The meeting opened at 7:35 PM

(Items in BOLD are action items)

Members Present: Jim Cahill, Carol Cahill, Hong Khuat, Faye Thompson and Tri Nguyen
Members Absent (excused): Barbara Fielding and Bobby Nelms
Property Manager: Ron Fielding
Neighborhood Watch Coordinator: Sam Karim, absent
Compliance Coordinator: Dennis Newby, absent (excused)

Secretary’s Report – Carol Cahill

• Minutes from last Board meeting were approved via email. The addendum for paying our pool contractor a bonus of $150 was approved and added to the minutes via email.

Treasurer’s Report – Barbara Fielding (absent)

• Barbara sent along the reports
• Audit: Laura and Dennis Newby are reviewing the books for both 2010 and 2011
• Annual Dues Collections Status
• 114 residents have paid in full
• 14 residents have signed a payment plan and made their first payments
• 3 residents have signed a payment plan but their first payment has not arrived
• 92 residents have not responded to date

• New Residents – none
• Discussion of December financial statements

President’s Report – Jim Cahill

• Call city about No Parking signs
• Update on Garland water restrictions – Denise Hickey with the North Texas Municipal Water District will discuss the current drought and stage 4 restrictions. Additionally, Bonny Patrick will share information regarding “Fix A Leak”, a conservation initiative sponsored by Garland Water Utilities. An evening meeting open to all Garland residents will be held from 7 – 8:30 pm at the same location. Light refreshments will be served. Tuesday, January 24th.
• It was asked to find our what the new blue pipeline in Lake Lavon is for.

Vice President’s Report – Hong Khuat

• Neighborhood Watch Report –Hong Khuat / Sam Karim, Hong has tried several times to connect with Sam but he does not return her messages.
• Hong will be getting with Jessica Acosta for ideas from her neighborhood
• Prepare flyer or contact the homes with an exposed alley that they put outside lights up – As problems arise it is recommended to the neighbors to put up outside sensor lights. So far no neighbor has done this of those who have had problems. Also, no neighbors have volunteered to be on the Neighborhood Watch.

Compliance Committee Report – Faye Thompson / Dennis Newby

• Yard of the Season December award – 1302 Fawn Ridge, 2114 Oak Forest and 1408 Marsden won the yard of the season winter awards. Photos of the winners are to be posted on the web site.
• Spring Yard of the Season will be handled like the winter with registering to enter the contest.
• Ideas for promoting unity in the neighborhood:
• CVHOA Yellow Page Directory. This would be for our neighbors who offer businesses. It would cost $5 for their ad and it would be encouraged to put a discount coupon in the directory for the neighbors.
• Faye made a motion to have a neighborhood yellow pages directory to include neighbors in the community who own or offer businesses. It would be encouraged for the businesses to offer a discount to their neighbors. Tri seconded the motion. The vote was unanimous.
• Discussion of doing a how-to booklet. How to keep your yards clear of weeds, how to help neighbors with their taxes, how to protest your property appraisals, etc. It was suggested that we have neighborhood get-togethers to offer mini seminars to help with things that are of interest to our neighbors.

• It was suggested that we do a flyer with the information about the Yellow Pages and Yard of the Season all on one flyer and put it in Vietnamese as well.

Website Maintenance Report – Tri Nguyen

• Tri is maintaining the web site by adding the minutes and pictures as they are received

Property Manager’s Report – Ron Fielding

• Ron is to check clearance items to see if purchasing a heavy-duty water slip and slide would be better than renting. Hong thinks she might find one, too.
• The remaining alley fence on Woodway and Mapleview will be completed for about $7400 as well as closing in the south fence opening on Woodway)
• The resident who set out a sign in their yard advertising an area church was asked to remove it. It was in violation of city ordinance sections 30.93 & 30.108
• Ron needs to remind residents to take down their Christmas decorations
• Vehicles advertising their businesses are not allowed to be left on the street overnight per the CCR section 3.4(b)
• Quarterly gate inspection report – gates are in working order. The Clearview gate had a broken part and is now fixed
• It was noted that our current landscape contractors are not doing a good job with the flowers. Ron will talk to them about this or not renew their contract.

Next Meeting
• Date – March 26, 2012
• Time – 7:30 PM
• Location – Hong Khuat’s home – 2218 Jacqueline

Adjourn at 9 PM

Respectfully submitted,
Carol Cahill
Secretary